Sample Complaint Letter

Sample Complaint Letter

(Your Address)
(Your City, State, ZIP Code)
(Date)

(Name of Contact Person, if available)
(Title, if available)
(Company Name)
(Consumer Complaint Division, if you have no contact person)
(Street Address)
(City, State, ZIP Code)

Dear (Contact Person):

Re: (account number, if applicable)

On (date), I (bought, leased, rented, or had repaired) a (name
of the product with serial or model number or service performed) at
(location, date and other important details of the
transaction).

Unfortunately, your product (or service) has not performed well (or
the service was inadequate) because (state the problem). I am
disappointed because (explain the problem: for example, the product
does not work properly, the service was not performed correctly, I
was billed the wrong amount, something was not disclosed clearly or
was misrepresented, etc.).

To resolve the problem, I would appreciate your (state the
specific action you want - money back, charge card credit,
repair, exchange, etc.). Enclosed are copies (do not send
originals) of my records (include receipts, guarantees,
warranties, canceled checks, contracts, model and serial numbers,
and any other documents).

I look forward to your reply and a resolution to my problem, and
will wait until (set a time limit) before seeking help from a
consumer protection agency or the Better Business Bureau. Please
contact me at the above address or by phone at (home and/or office
numbers with area codes).

Sincerely,
(your name)

Enclosure(s)
cc: (reference to whom you are sending a copy of this letter, if
anyone)



Consumer Tips

This section contains a number of suggestions to help you become a
smarter consumer. It includes tips on how to buy a car, avoid
fraud and protect your privacy.

Remember to check with your local consumer protection office and
Better Business Bureau for other consumer information on a
variety of topics. Their addresses and phone numbers are listed on
pages 70 and 63, respectively.

Car Repair, Purchase, Renting and Other Concerns